Purpose
This form is designed to help us, Te Auaha Venues Team, and you, the venue user, work through the specifics of your production in advance, so that everyone's ready for a safe, fun, and well-organised production week.
Together, we'll identify as many hazards as we can, so that the risks are eliminated, minimised or managed. Working through this form also helps us all to highlight anything that it'd be good to chat through, which is a lot easier to do before production week than during it!
The benefit of this planning and communication is that when you turn up to mount your production we can all get on with the bit we love - creating great shows! And, we'll be able to do it safely and efficiently without needing to pause for awkward or complicated conversations.
Process
- You download and read through the venues hazard register (available via the button below).
- You fill out the questionnaire below and send it back with any plans, designs or schedules you've got on hand. The form should take about five minutes to complete.
- We'll review your information. Maybe we'll ask some questions so that we can better understand the scope and scale of your project.
- We'll create controls for any risks that are not already covered in the hazard register.
- We may suggest a pre-production week meeting to discuss the general plan for pack-in and the season. We'll go through any risks identified so far and discuss how they can be managed. This is also a good opportunity to square away any remaining niggles or questions about how our venues work (for example, the box office, bar, or security).
- You send our hazard register to your company for everyone to read and consider. Let us know if you think our register should be updated to include a new risk, or a better way of controlling/minimising potential harm.
- We'll all meet - cast, crew and venues - for a “toolbox talk” induction at the start of your pack in. Your induction will cover:
- Risks and controls specific to this project
- Risks and controls that your crew and company are responsible for managing
- Evacuation procedures
- Location of First Aid
- Security Procedures
- Liquor licence rules
- Finding your way around (building & venue layout, areas of cultural significance, the nearest op shops, where to get the best coffee!)
- Anything anyone else wants to add!
- You all sign a document to say you received this briefing and have read the risk assessment.
- We get on with delivering the show. Yay!
Download our Hazard Register
A quick reminder about what to do if there's an urgent incident while you're on-site:
In an emergency, dial 111. Your location is Level 1, 65 Dixon Street.
Emergency service vehicles should travel via Taranaki Street, then Dixon Street.
Physical entry is via Dixon Street, not Cuba Street.
If you ever have an immediate H&S concern while at Te Auaha, please contact the Venues Technical Manager - James Kearney - 021 120 3762
If you ever have an immediate security concern while at Te Auaha, please contact Te Auaha Security - 021 2900 837
Let's get started!
